I spent most of this week matching artworks to the files and inventory lists sent with the collection. In many cases additional information needed to be recorded from the artworks and on occasion collection materials did not have corresponding files.
At the end of this capstone, this information will need to be recorded in 5 ways:
- Collection Inventory File
- Accession File
- Finding Aid
- Artwork Storage Inventories
- Database Records
As I have not been able to make final decisions yet about the structure of all of these documents, I decided to start with a template for the artwork storage inventories which generally contains the least amount of information. This storage inventory template also contains all the information that needs to be gathered directly from the artworks. This means that after completing the storage inventories, I can then organize, accession, and store the artworks. The other documents can then be created by working with paper and electronic records, lessening the need to move and consult with the artworks themselves after accessioning.
Next week, I hope to finish storage inventory lists for 1/2 to 2/3 of the total collection artworks.
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